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International Computer Music Association

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Bylaws Article V

Officers and Administrative Assistant

Section 1. Number and Qualifications The officers of the corporation shall consist of a President, a Vice-President, a Vice-President for Conferences, a Vice-President for the Americas, a Vice-President for Asia/Oceania, a Vice-President for Europe, a Secretary, a Treasurer, a Music Coordinator, a Research Coordinator, a Publications Coordinator, a Newsletter Editor, and an Agent, and such other officers as the Board of Directors may from time to time appoint. Any two or more offices may be held by the same person, except the President who may hold no other office. The Association may employ an Administrative Assistant.

Section 2. Election and Term of Office The officers of the Association shall be elected biennially by the Board of Directors at the regular annual meeting. If the election of officers is not held at such meeting, such election shall be held as soon thereafter as may be practical. Vacancies may be filled or new offices created and filled at any meeting of the Board of Directors. Each officer shall hold office until his or her successor shall have been duly elected and qualified. The terms of all officers shall normally commence on January 1st after the election by the Board.

Section 3. Removal Any officer of the Association may be removed by vote of the majority of the Board of Directors then in office.

Section 4. President The President shall be the principal executive officer of the Association and shall supervise and conduct the activities and operations of the Association on behalf of the Board of Directors. He or she will serve as ex-officio Head of the Board of Directors. He or she shall assist the Board to exercise its responsibilities by initiating discussion by the Board of Directors, keeping the Board of Directors fully informed of the Association’s activities and operations, and ensuring the Board of Directors is apprised of all information relevant to the making of policy. He or she is authorized to sign, in the name of the Association, all contracts and documents authorized either generally or specifically by the Board. He or she shall preside at all meetings of the Board of Directors and of the International Computer Music Association, Inc., supervise the election of the Board of Directors and serve notice of all meetings of the Board of Directors and the general membership.

Section 5. Vice-President The Vice-President shall have such power and duties as may be assigned to him or her either by the President or by the Board of Directors. In the absence of the President, the Vice- President shall, in general, perform the duties of the President. The Vice-President shall have the power and duty to act as membership development officer; to recommend to the Board of Directors actions to (i) increase membership, (ii) retain membership, and (iii) induce lapsed members to rejoin the Association; and, with the approval of the Board of Directors and in coordination with the Regional Vice-Presidents, to implement a program of actions to attain these objectives. The Vice-President shall have the power and duty to act as membership liaison officer, researching and formulating responses to membership questions and concerns, with the support of the Board of Officers and Directors.

Section 6. Vice-President for Conferences The Vice-President for Conferences shall have the power and duty to oversee all matters pertaining to the Association’s annual conference, The International Computer Music Conference, to advise the President and the Board in matters relating to the conference, and to advise and assist intending and actual conference organizers in matters relating to the conference, in accordance with the Guide to Organization of The International Computer Music Conference. The Vice-President for Conferences shall co-ordinate the work of the Music and Research Coordinators in respect of their responsibility to oversee the selection processes conducted by conference organizers.

Section 7. Three Regional Associate-Vice Presidents (Vice-President for the Americas, Vice-President for Asia/Oceania, a Vice-President for Europe) There shall be Vice-Presidents appointed for each of the following areas: the Americas; Asia/Oceania; and Europe. They will be responsible to the Vice-President to develop membership in their nominated regions, maintain regional branches of the ICMA according to the laws of the country of incorporation and to propose to the Board regionally based activities which advance the general aims of the Association. The Regional Vice-Presidents shall have such other powers and duties as may be assigned to them, either by the President or by the Board of Directors.

Section 8. Music Coordinator The Music Coordinator shall be responsible for the development, implementation and administration of the Association’s program for the promotion of computer music, including commissions, recordings, and the selection of music content for dissemination, as approved by the Board of Directors. The Music Coordinator shall be responsible for the oversight of the music selection, production and dissemination processes of the International Computer Music Conference (ICMC), as approved by the Board of Directors and in compliance with the directions given in the Guide to Organization of The International Computer Music Conference. The Music Coordinator shall normally serve as a non-voting member of the ICMC Music Selection Committee. In respect of duties associated with the International Computer Music Conference, the Music Coordinator shall liaison with the Vice-President for Conferences.

Section 9. Research Coordinator The Research Coordinator shall be responsible for the development, implementation, and administration of research-support programs sponsored and/or co-sponsored by the Association, duly approved by the Board of Directors. The Research Coordinator shall be responsible for the oversight of the papers-selection process of the International Computer Music Conference (ICMC) and of the publication of the Proceedings of the International Computer Music Association, in compliance with the directions given in the Guide to Organization of the International Computer Music Conference. The Research Coordinator shall normally serve as a non-voting member of the ICMC Papers Selection Committee. In respect of duties associated with the International Computer Music Conference, the Research Coordinator shall liaison with the Vice-President for Conferences. The Research Coordinator shall coordinate and provide information relating to computer-music research to the Publications Coordinator.

Section 10. Publications Coordinator The Publications Coordinator shall be responsible for the publication, rights clearance and dissemination of all the association’s publications, as approved by the Board of Directors. The Publications Coordinator shall be responsible for the Association’s information services, to members and to the public, acting as its content coordinator, editor, development and dissemination manager, and becoming a liaison with the Association’s Music Coordinator, Research Coordinator, and Newsletter Editor.

Section 11. Newsletter Editor The Newsletter Editor, acting in liaison with the Publications Coordinator, shall be responsible for the content, editing, publication and distribution of the Association’s newsletter, Array, in accordance with editorial and publication policies established by the Board of Directors.

Section 12. Secretary The Secretary shall act as secretary of all meetings of the membership and of the Board of Directors and shall keep the minutes of all such meetings in books prepared for that purpose. In the absence of the Secretary, a person shall be appointed to act as secretary of any meeting. The Secretary shall attend to the issuing of certain notices of the Association including notice of call for nominations for election to the Board of Directors. The secretary shall perform all other duties customarily incident to the office of Secretary, subject to the control of the Board of Directors, and shall perform such other duties as shall from time to time be assigned by the Board of Directors.

Section 13. Treasurer The Treasurer shall have custody of all funds of the corporation. He or she shall keep or cause to be kept full and accurate accounts of receipts and disbursements of the corporation, and shall deposit all monies and valuable effects of the corporation in the name to the credit of the corporation in such banks or depositories as the Board may designate. Whenever required by the Board of Directors, the Treasurer shall render a statement of the corporation’s accounts. The Treasurer shall be responsible for preparing the annual accounting statement and the proposed annual budget for the next fiscal year, which must be presented to the Officers and Members of the Board of Directors at their annual meeting, with copies to all Officers and Members of the Board. The annual accounting statement and the proposed annual budget for the next fiscal year must be accepted and approved by the Officers and Members of the Board of Directors. The Treasurer shall provide the Publications Coordinator with information about the finances of the Association for dissemination to the members of the Association, as requested by the Board of Directors. The Treasurer shall be responsible for preparing and filing all Federal and State income tax returns for the Association.

Section 14. Membership Coordinator The Membership Coordinator shall maintain an accurate list of the members of the Association, their current addresses and other contact details, and the class of their membership; and shall issue notices of renewal at least once per year and serve notice to any member at least one month before they are removed from the membership list. The Membership Coordinator shall, in liaison with the Association’s Vice-President, propose and implement activities to encourage the enrolment of new members in the Association. The duties of the Membership Coordinator may be assigned to the Association’s Administrative Assistant, but the Officer’s right to vote is not extended to the Administrative Assistant.

Section 15. Agent The Agent is legally responsible for the corporation and for signing any forms required by the State of California verifying the non-profit status of the corporation.